Policies In Vacaville USD
Account creation and settings:
- Accounts are created for all students in grades PK - 12.
- Usernames are district email addresses based on student id number and ending in @vacavilleusd.org
- Passwords are given to the students and teachers at the beginning of the year; students in grades 5 and up are prompted to change the password when first logging in each year.
- Parents should keep a list of their students' passwords so they may log in and monitor the account.
Account access:
All accounts, grades PK-12, have access to Google Drive for creating Google Docs, Slides, Sheets, and Drawings, as well as Google Classroom for collaborating with their teacher(s) and classmates.
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Access To...
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Grades PK-3
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Grades 4-6
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Grades 7-8
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Grades 9-12
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Gmail*
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No
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Yes, with other VUSD accounts only
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Yes, within VUSD and approved sites
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Yes, within VUSD and approved sites
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Share Google documents
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With other VUSD accounts only, and these students are hidden in the directory of users.
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Yes, with other VUSD accounts only
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Yes, with other VUSD accounts only
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Yes, within and outside of VUSD
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Comment on Docs, Slides...
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Yes
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Yes
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Yes
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Yes
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Chat on Docs, Slides, etc.
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No
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No
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No
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No
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Sites
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View only
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Grades 4-5 View only
Grade 6 Create and view
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Create and view
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Create and view
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Currents
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No
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No
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No
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No
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Chat
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No
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No
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No
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No
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*If you would like your student's name and email hidden from the global directory, please notify your student's principal by email or in writing.
Google Safety Information
Google Applications
Google Drive is a cloud based storage for all students to store their files including documents, images, videos and audio based files. All students can access their files from any web enabled device (laptop, desktop, and mobile) as long as they are signed into their district student account.
Google Docs is a word processing application where students can collaborate with their peers and teachers at the same time on the same document. Google Docs automatically saves to a students' Google Drive.
Google Slides is a presentation tool where students can create slides with images, text, and video. Students can choose from a variety of templates or can be creative with their own blank slide.
Google Sheets, much like Excel, is a spreadsheet editor for students to keep data organized and create easy-to-read charts and visualizations. This also works great with Google Forms.
Google Workspace Accessibility
- Voice Dictation in Google Docs
- In any Google Doc select the "Tools" tab at the top of the application.
- Then select "Voice typing"
- You might need to give your Web Browser (Google Chrome) access to your microphone.
- Start speaking to have your voice turn into text.
- Google Translate
- Don't forget, you can always translate this website in 50+ different languages by selecting "select language" at the top right of this page.
- In Google Docs you can select "Tools" and then "Translate document" to translate a doc.
- You can also you https://translate.google.com to access Google Translate
- Keyboard Shortcuts